What to look for when choosing a conference room in a hotel if you are holding business negotiations in St. Petersburg

What to look for when choosing a conference room in a hotel if you are holding business negotiations in St. Petersburg

Regardless of whether you are conducting business negotiations with clients, partners or within the company, proper preparation is half the success of such an event.

In this article, we will tell you about the main steps that will help you effectively organize and conduct negotiations, ensuring their fruitful results.


1. Setting goals

Before negotiations begin, clear meetings and desired outcomes must be defined.

2. Structure

The meeting should also have a structure: what goes behind what. Think over the scenario of business negotiations in advance, otherwise during these very negotiations you will quickly forget about your goals and objectives. And then the meeting will be meaningless.

3. Participants

Make sure that all the people you need are present at the negotiations: partners, assistants, heads of different departments. If you don't get everyone together, you'll have to negotiate again.

4. Landmark

You should have a list of main questions or points prepared in advance that will serve as a guide during business negotiations.


It is important to understand that effective business negotiations are a process that requires attention to many details, and the choice of venue plays a significant role in the outcome of the meeting.

What kind of room should there be for business negotiations? The ideal option is a conference room at a hotel in St. Petersburg, where you will additionally receive first-class service, coffee breaks and a convenient location.

In addition, the room should be comfortable and functional. Sometimes business negotiations take place all day, so the conference room should have good ventilation, lighting and a separate snack area with the ability to make tea or coffee.

If you plan to demonstrate statistics or present a product during business negotiations, find out about the available equipment in advance. In a good, premium hotel, they will provide you with a projector or other screen, audio and video equipment, and help with setup.

Another important requirement for the room is good sound insulation. Business negotiations are always accompanied by the discussion of confidential information, so a conference room in a St. Petersburg hotel should provide you with an almost intimate atmosphere.

Choose one of the conference rooms at the Express Sadovaya Hotel. We offer several options for premises in St. Petersburg with different capacities, a high level of service and assistance in organizing events.