Rent a conference room at the hotel: choosing the perfect room for your event

Rent a conference room at the hotel: choosing the perfect room for your event

Organizing a successful event requires a lot of attention to detail, but the most important aspect remains choosing the perfect conference room. 

Hotels in St. Petersburg offer a variety of options for business events with various facilities and amenities. In this article, we will look at the key factors that should be considered before renting a conference room in a hotel.

Size and capacity

The first and most important point is the size and capacity of the conference room. It should correspond to the number of guests you plan to invite to the event. 

Consider also the necessary space for the arrangement of furniture and equipment, for the coffee break area.

If the room is small, it will quickly get hot in it, and guests will start leaving your event before it ends.

Location and accessibility

The location of the conference room also plays an important role. If you rent a room at the hotel, make sure that it is located in a convenient location, easily accessible to all participants.

Study in advance the proximity of public transport stops, as well as the availability of parking.

Infrastructure and equipment

Check what equipment and technical facilities are available for rent together with the conference room. It must be equipped with modern audio and video equipment, a projector, a screen, an audio system and microphones. Also make sure there is internet access and Wi-Fi.

Furniture and design

Pay attention to chairs, tables and other furniture that you may need for your event. 

The design and interior of the hall also play a role. The room should match the style and theme of your event, not distract guests with flashy colors and decor.

Additional services

Explore what additional services are offered at the hotel. Some hotels in St. Petersburg organize catering, coffee break, banquet or lunch. Also find out about the availability of staff at the hotel, who will help you in organizing and holding the event.

Reviews and recommendations

Before renting a conference room at the hotel, read the reviews of previous clients. Their opinions and recommendations can give you an idea of the quality of services and the level of service.

Choosing the perfect conference room in the hotel is a key step in the successful organization of the event. Express Sadovaya Hotel offers several options of modern halls for conducting training sessions, product presentations and business negotiations.